Data Entry Jobs

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What is data entry?

Data entry is a practice in which a professional enters the hard copy data into the computer to generate its soft copy. Here hard copy isn't only something that appears in the form of words and numbers, but in today's digital age, analyzing and transcribing video recordings into a computer falls under the data entry category.

In today's digitalization times, companies worldwide aim to converse hard-document data into its digital form. This form of data is more significant if talking about today's dynamics because the kind of accessibility and efficiency this form of data provides is irreplaceable.

Different types of data entry jobs

There is never a shortage of data, the only difference is the medium on which the data is available, digital or non-digital, and the former is the most used one. Moreover, with expanding digital space and internet connectivity, employers prefer work-from-home personnel to complete the given task before the said deadline.  As simple as this job sounds, it's not. Hence its dynamics need different job profiles to get the desired result. Job profiles are:


This one is the most exciting sort of data entry job that requires patience and persistence. A professional transcriptionist listens to many audios and transcribes or converts the same into written format on the computer. It is crucial to catch the pinpoints and meaning of the audio files one hears to type its a suitable digital form. Medical Transcription is the most common type of transcription job.

Data entry clerk

A data entry clerk searches and gathers data from several sources and enters and updates the same into the database. It is his responsibility to analyze and edit the data as the situation demands. Usually, a data entry clerk assists management in other tasks like answering phone calls, apart from his primary duty.

Word Processor

A word processor or typist is provided with a computer on which he prepares reports and drafts. Analyzing the data and editing the drafts is also a part of his work profile. However, it is more of a technical job as he has to study various charts and tables as a part of data.

Data entry keyer

While operating a data entry device, a data entry keyer is responsible for verifying the data and checking the same errors. He amends those errors or hence otherwise informs the same to his superiors.  

Other data entry jobs

Apart from the jobs as mentioned above, some of the other data entry jobs are:  

  • Email Processor
  • Payroll Data Entry Operator
  • Online Form Filling
  • Captioning
  • Image to Text Data Entry

Data entry jobs can be classified based on the location from which a person will fulfill his responsibilities:

  1. Remote data Entry: It gives you the freedom to complete the assigned task from the comfort of your home or the location of your preference. A remote data operator is paid on a project basis. As there is no physical interaction between the employer and employee, completing the task before the deadline becomes essential to build good working relations.
  2. In-house data entry: Now, it is entirely different from the category mentioned earlier. There is an office that data operators need to be present in for a specific time. Paid monthly, an in-house data operator has more chances to maintain a healthy working relationship with the employer.

Career experts suggest that remote-data entry is a good part-time job that a teenager can do, providing that he has the required typing and language skills.

Responsibilities of a data entry operator?

As usual as this job sounds, its responsibilities are quite expanded.

  • Verifying the accuracy of the data and checking the credibility of the required sources.
  • Inserting the data after modifying it according to the requirements in the specific computer software.
  • Check for the errors in inserted data and alter accordingly.
  • Preparing periodical reports for superiors.
  • Storing and backing up data.
  • Assist in other office functions like taking telephone calls, scanning documents, and printing them.

Skills required for data entry

Typing skills

This is the primary skill that data entry personnel must complete the assigned task within the deadline. 50-80 words per minute are the essential requirement that an employer asks for. But the requirements may vary from company to company.

Language skills

Your typing skills don't mean anything if you don't have a grasp of the language itself. You can write 100-120 words a minute, but if you're grammatically incorrect, then no company may like to recruit you.

Time management

Time management is the most underrated skill but one of the best to have if you are bound to work within a deadline. Properly managing time for each given task creates a positive impression in the eyes of the employer.

Technical skills

A person needs to have basic technical skills as he will work on essential software for data-entry work. MS Word, MS Excel, scanners, printers, etc., are some of the basic tools used, and personnel must be familiar with the same.

Communication skills

Apart from typing and technical skills, a data entry personnel needs to have good communication skills. He will communicate with customers, colleagues, and superiors, and effective communication is essential.

Education requirements for the job

For data entry, a person isn't required to pursue any graduate or postgraduate degree. Only a high school diploma or a General Education Degree is needed to apply for any data-entry-related job. It is more of an on-the-job training type of field where a person learns while doing specific tasks. Experience matters as the more you work, the more you learn, and the more you learn, the more you grow.

Who employs data entry personnel?

Every business and industry is trying to reduce its paperwork and acquire a more digital approach towards storing data. Here are some of the industries that directly hire data entry personnel to get the job done.

Finance industry

This is the industry that involves money, and where there is money, there is an abundance of transactions, loans, credits, and accounting. And for managing that data into a digital form, this industry requires efficient and effective data entry personnel.

Sales and retail

With globalization, the sales and retail industry has expanded to new widths. And with the expansion comes a large amount of data. Hence companies involved need to have a team of data entry operators responsible for managing this data on online portals.  


Patient's history, nutrition requirements, therapies, operations, etc., all are the medical data needed to be managed and stored efficiently. With digitalization comes the luxury of storing data on computers and related devices. The medical industry needs people for the same. A medical transcriptionist is a full-time job that is very common if talking about this particular sector.

Government and administration

Our day-to-day activities revolve directly or indirectly involving government and administration. This involvement produces a large amount of data that the government keeps a record of. As a result, data entry operators and transcriptionists may find the opportunity, starting from entry-level to advanced.

How much can you make through data entry?

According to, an average Data Entry Clerk earns almost $14 per hour. It can be a promising part-time job that can give you those extra dollars for your side hustle. The same site tells us about the hourly charge of a data entry operator, which is $14.66.

What is the outlook of the job?

For Data entry clerks, forecasting shows negative growth in opportunities. The US Bureau of Labor Statistics predicts that data clerks' jobs may decrease by 25% in the coming years. In addition, the Bureau states that with the growth in technology, companies will have more software options to replace data clerks with. Hence, it is certainly impossible to think of it as a full-time career. For a full-time career, you may choose other data-related careers like Data Scientist and Data Analyst.

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